Owners and boarders as real customers
Every horse is linked to its actual owner. Their contact information, communication preferences, and access permissions are managed at the customer level, not scattered across notes.
When an owner moves their horse, changes their contact info, or takes on another horse at your facility, you update it once. Everything else follows.
Boarding records that mean something
Track boarding agreements, start and end dates, board type (full care, pasture, self-care), insurance policies, and any terms that matter. When an owner asks what their board includes, the answer is one click away.
Insurance certificates, health requirements, and Coggins status all live in the same place, ready when you need them for auditors, insurance renewals, or new-boarder onboarding.
Team sharing that respects boundaries
Each boarder gets access to their horse’s records, vet visits, farrier appointments, feed changes, and incident reports, without seeing anyone else’s. Your barn’s operations stay yours. Each owner’s records stay theirs.
Trainers, grooms, and staff get role-based access to what they need. Vets and farriers can see the whole barn or just specific horses, depending on how you set it up.
Coordination for feed, farrier, and vet
Manage feed schedules across the whole barn — who’s on what, who has supplements, and who has special dietary needs. When feed changes for a horse, everyone who needs to know knows.
Coordinate farrier visits across the barn so scheduling is efficient. Track vet visits across all horses so you can spot patterns, coordinate group work like vaccinations, and communicate with owners about care their horses receive.
Body condition scoring on every boarder
Score each horse on the Henneke 1–9 scale quarterly. The trend line shows condition drift — up or down — that’s hard to see day-to-day when you’re looking at the same horses in the same pastures every morning.
Share the score with the owner alongside the ration you’re feeding. Turn “why does my horse look thin?” into a number, a chart, and a defensible feeding plan. Body condition scoring →
Client invoicing — we take 0%
Send board invoices, training charges, farrier passthroughs, and lesson fees directly to boarders from the horse’s record. Powered by Stripe. Proper Strides charges no platform fee and no application fee — you pay Stripe’s standard processing rates directly, and nothing extra to us. Recurring monthly board? Set it once and it bills automatically.
Every paid line item ties the service back to the horse’s timeline — the farrier trim, the vaccine, the training session — so the record stays complete and Equibot sees the work in context. Money goes straight from Stripe to your bank; nothing routes through us. Full Stripe pricing at stripe.com/pricing.
Farm Sitter links for boarders who travel
When a boarder travels or has someone else caring for their horse, they can generate a public link with everything the sitter needs. Feeding schedule, medications, contacts, and care instructions. The sitter doesn’t need to sign up or download anything — they just open the link on their phone.
Reduces confusion, reduces late-night phone calls to the barn manager, and reduces the “wait, does he get his supplement in the morning or night?” moments.
Multi-barn structure for larger facilities
If your facility has multiple pastures, aisles, or separate barns, you can structure the horses accordingly. Group horses by location. Filter records by barn. Assign staff to specific areas.
Scale from one physical barn to a full multi-facility operation without losing the details.
Incident and observation tracking
When something happens — a bump, a cut, unusual behavior, or a leg swelling — Observations lets you log it quickly with a photo, note who was contacted, and track the follow-up. Boarders see the incident on their horse. Nothing gets lost.
For boarding operations, this is one of the most important workflows. Owners want to know what’s happening with their horses. Managers want a defensible record of communication. Proper Strides makes both easy.
